How PartHero Works

One connected path from score library to musician inbox.

PartHero keeps the work, the program, the people, and the files connected. Build reusable library records, prepare each performance, and deliver the right music without stitching together spreadsheets, folders, and email threads.

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01 · Score Library

Build the record once. Use it every season.

Every work has a durable home for its metadata, instrumentation, license status, and uploaded materials. Future programs begin with what the library already knows instead of another hunt through folders.

  • Start with trusted metadata. Import from Daniels or Zinfonia, or create a work by hand when the repertoire calls for it.
  • Keep files tied to musical meaning. Upload clean parts and bowings, map combined files, and see which required parts are still missing.
  • Make rentals visible. Track public-domain, purchased, and rented materials—including expiration dates—alongside the work itself.
PartHero Score Library showing works, licenses, and uploaded part counts
Searchable repertoire records keep license and part-completeness information visible at a glance.
Uploading and identifying orchestral part files in PartHero
Upload part files in batches and connect them to the instrumentation they serve.

02 · Programs

Turn repertoire into a performance-ready workflow.

A program brings selected works, uploaded music, bowings, instrumentation decisions, roster readiness, assignments, and delivery into one visible sequence. The librarian always knows what is complete and what needs attention next.

  • Pull from the library. Add existing works without duplicating their metadata or source files.
  • Handle program-specific reality. Apply instrumentation overrides, confirm bowings, and make the decisions that belong to this performance only.
  • See the handoffs. Guided status makes preparation, assignment, and delivery progress understandable to every authorized staff member.
PartHero program workflow with checklist and assignment status
Program status keeps the full preparation and distribution path in view.
Selecting a work from the Score Library for a PartHero program
Add reusable library works directly to the next program.

03 · Rosters

Build the program roster without rebuilding your people data.

Start from the orchestra's master roster, bring the right musicians into each program, and keep open chairs represented even before every hire is known. The roster becomes the foundation for clear, part-level assignments.

  • Import and reuse. Load the master roster by CSV, then bring principals and core musicians into a program without duplicate entry.
  • Plan around open chairs. Placeholders keep unfilled positions in the workflow so their parts do not disappear from view.
  • Invite principals without account friction. Secure email links let section leaders assign musicians and return a structured result to the librarian.
Assigning musicians and an unfilled roster spot to orchestral parts
Named musicians and open roster spots stay available throughout the assignment process.
Secure PartHero email inviting a principal to assign parts
Principals enter through a secure, program-specific email link.
Principal assigning musicians to parts in PartHero
Assignments come back structured by piece and part—not buried in a reply email.

04 · Music Delivery

Deliver exactly the music each musician needs.

Once assignments are ready, PartHero turns them into individual delivery sets. Musicians receive secure links to their own files while the librarian sees which deliveries were sent, accessed, or still need attention.

  • Deliver at the part level. Each musician receives the files connected to their actual assignments instead of a folder containing the whole orchestra.
  • Remove login support. Secure links give musicians direct access without creating or remembering a PartHero account.
  • Know where the handoff stands. Track successful delivery and link access, target retries, and keep later assignment updates connected to the same workflow.
Principal confirming completed part assignments before music delivery
Assignments are confirmed before the librarian releases musician deliveries.

Your workflow, connected

See the complete handoff with your own repertoire.

A short demo can follow one of your real programs from library record through final delivery.

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